Proposal and Contracts Specialist
The Proposal and Contracts Specialist will have the responsibility of coordinating all phases of the company’s proposal process in response to U.S. government and commercial requests for proposals (RFPs). The ability to meet deadlines, a commitment to teamwork, and detailed follow-through will be the key to success in this role. This position will also be responsible for Contract Administration and recordkeeping. This position reports to the Executive Vice President.
Description
Full responsibility for complex government proposals and bid preparations and submission.
Coordinate the proposal efforts with the technical divisions, finance, contractors, and subcontractors.
Oversee the proposal team; coordinating efforts and ensuring all timelines are met and are in accordance with FAR or other government regulations.
Coordinate and review / edit proposal inputs from a variety of stakeholders.
Develop, and administer T&M, Labor Hour, Fixed Price, Cost Reimbursable/Award Fee type cost proposals.
Prepare NDAs, Teaming agreements, consulting and subcontract agreements, and any other contract related agreements.
Coordinate and obtain signatures for contracts, proposals and supporting documents
Maintain all contract files and documentation.
Prepare contract briefs and revisions summarizing contractual requirements and budgets.
Track authorizations and correspondence.
Maintain detailed and organized files.
Prepare contract change notices, monitor contractor performance, including the reporting and status of contractor deliverables.
Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
Prepare and disseminate information to appropriate employees regarding contract status.
Perform closing activities as needed.
Coordinate and submit monthly contract deliverables.
Other responsibilities and duties as assigned.
Knowledge and Skills
Working knowledge of government and military contracts, GSA, FAR and DFAR.
Possess the skill to independently define, schedule, and manage the proposal preparation process, including the ability to understand and analyze the details of an RFP.
Extensive experience with GSA schedules including Industrial Funding fee calculation, and other GSA contract requirements.
Demonstration of the necessary personality and leadership skills to engage and motivate a diverse group of Project Managers, Consultants and Subcontractors.
Outstanding communication skills (written and oral); including a strong working knowledge of Microsoft Office Suite.
Exceptional facilitation and organization skills.
Education and Experience
BA/ BS degree desired but equivalent experience and Federal contracting course work can substitute.
7+ years of experience with proposal preparation and contract management.
Thorough experience and expertise in using Microsoft Office products: Excel, Word, PowerPoint, and Outlook.
Knowledge of the formation and administration of different government contract types, including Broad Agency Announcement.
Knowledge of principles, concepts, and practices of FAR and DFARS.
Ability to write reports and correspondence in clear and concise language and in appropriate form and style.
Clearance
Applicant selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information
Hours
Full time employee. Normally 40 hours per week, between 9am-6pm, Monday – Friday. Must be flexible with schedule.
May be required to work additional hours and/or weekends, as needed, to meet deadlines.
Salary Range
Commensurate with experience.
Benefits
Health and dental
403(b)
Long & Short term disability
Life Insurance
Paid vacation and holidays
Resumes should be submitted to This email address is being protected from spambots. You need JavaScript enabled to view it.